Dating files

This can be very important when examining patient medical records, notebooks, diaries, journals or agendas for alteration or additions. In Figure 3 below, the sentence outlined in red was allegedly written on Wednesday July 22nd, the same day that two entries above and below the questioned entry were made.

Dating/Relationships

The location of the questioned entry corresponds to the second line in the box dated Wednesday July 29th on the following page see Figure 4. The results appear in Figure 5. Indented impressions originating from writing in the July 22nd box appear "black" while visible writing on the July 29th page appears "white".

Why redate files?

The significance of the phenomena is explained below. Documents are occasionally fraudulently backdated to make them appear as though they were issued or signed much earlier.


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Figure 1 shows a watermark that appears in sheets of paper from a contested Will. Some documents contain miniscule defects that can be relied on to establish when they were printed. Figure 2 shows the bottom of a form taken from a patient's medical file.

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Such consistency allows you to more easily find and organize your data, the hallmark of good data management. This is because dates using this standard sort chronologically by year, by month, and then by date. So if you date all of your file names using ISO , you suddenly have a super easy way to find and sort through information. Let me give you an example to show you how wonderful this is.

Dating Your Data (or How I Learned to Stop Worrying and Love the Standard)

I recently cleaned up over 10 years of files for a committee that I am currently on. My solution was to make all the file names start with a date. For example, all of my presentation files live in folders labeled by date. One-off presentations are given an exact date, eg.

Dating Your Data (or How I Learned to Stop Worrying and Love the Standard) » Data Ab Initio

I also have files that end up with just a year and a month, eg. No matter the specificity of the date, all of these files sort chronologically. I highly recommend using ISO as the way you write dates in your research. That is data management at its very best.

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File names should allow you to identify a precise experiment from the name. Choose a format for naming your files and use it consistently. You might consider including some of the following information in your file names, but you can include any information that will allow you to distinguish your files from one another. Another good idea is to include in the directory a readme.


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You may already have a lot of data collected for your project and wish to organize and rename these files for easier data management. If you have too many files to rename them all by hand, try one of the following applications for renaming your files:.